Paper to Computer Storage Project

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Team ID: 
952
College / Administrative Unit: 
Student Affairs
Date Started: 
September 2009
Objective: 
To convert paper documents needed for AAAHC (Accreditation Association for Ambulatory Health Care) survey information, credentialing, and administrative and human resources records to computer storage.

There are hundreds of paper documents needed for AAAHC survey information, credentialing, and administrative and human resources records, which are currently printed on paper and stored in notebooks that can be converted to secure computer storage. Making these changes will save:
paper ($3.50/500 sheets)
printing costs ($0.02/pg)
accidental physical destruction of documents (fire, water, etc)
space used to store notebooks
notebook injuries to the hands
Desired Results: 

The goal is to convert 100% of the eligible paper documents to computer storage within the next year. All of the documentation for the Sept 2009 accreditation survey will be reviewed and any document which can be stored electronically will be placed on the internet. The savings will be calculated at the end of this process which is predicted to take until the end of Fall 2010.

Team Results from Nancy Lambert 1/5/11:

Below is the result of your feedback form. It was submitted by Nancy Lambert (NYL1@psu.edu) on Wednesday, January 5, 2011 at 14:24:15

Notes: Please add to current information.
Mar 2010-Nov 2010
A total of 139 new hyperlinks were created to replace 598 pieces of paper in the UHS documentation for 2010 AAAHC accreditation standards prep.
The goals were assessed within the projected timelines as follows:
•1st priority: creation of links relating to the new 2010 standards was completed by mid-April 2010.
•2nd priority: creation of links to existing paper forms and documents was completed by the end of July 2010.
•3rd priority: creation of links to pamphlets and print media was assessed to be an unnecessary use of resources and was eliminated as a goal.
No additional corrective actions are planned. The review and compilation of accreditation documentation is updated as indicated by changes and improvements in UHS operations and annual updates in AAAHC accreditation standards.

Name: 
Nancy Lambert
Members:
  • Nancy Lambert, Leader
  • Marisa Klein, Member
  • Cathy Stout, Member