Human Resources Electronic Staff Vacancy Announcement System Team

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Team ID: 
College / Administrative Unit: 
Finance and Business
Date Started: 
January 1998
To develop and implement a university-wide electronic job bidding system for full-time employees.

Developed and implemented an electronic staff vacancy announcement program; As staff vacancies are announced, all incoming cover letters and resumes will be imaged before being forwarded electronically to the work unit

Time to receive resumes and cover letters decreases from 1.2 days to 5.6 hours from the time the vacancy closes; 2-3 day reduction in the lead-time from job submission to the vacancy being announced; Previously, the job had to be submitted by Friday, now it can be submitted by Monday at 11:59pm for the Wednesday staff vacancy announcement period; Work units receive information on job candidates quicker

Integrated imaging technology; Web-based technology is applied to accept job application materials, leading to a truly paperless system

A projected elimination of at least 50,000 copies per year; Saving over $500 per year in paper and copier supplies

Several large filing cabinets can be eliminated to free up much-needed floor space for staff

Materials are more accessible to authorized staff members

Contact Person: 
Mike Hartman
  • Billie Willits, Sponsor
  • Mike Hartman, Leader
  • Milt Trask, Leader
  • Jim Elliott, Facilitator