Graduate School Admissions Decentralization and Electronic Application

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Team ID: 
197
College / Administrative Unit: 
Graduate School
Date Started: 
October 1996
Objective: 
To study the processes involved in decentralizing admissions and developing an electronic graduate student application form.
Desired Results: 

Applicants deal directly with dept to which they are applying

Electronic application reduced printing costs, mailing costs, provided a more personalized service when answering applicants' questions & processing applications

Time savings in reviewing applications is est. at 2,375 hours/yr

Central coordination is maintained in the admissions office

Dept flexibility increased

Established new admissions process

Redesigned current graduate school application making it more convenient for mailing

Established new procedures for applying to the graduate school

Established new procedures for admitting applicants

Established a new system for ordering and receiving graduate school applications

Psychology department decreased the number of applications prepared and mailed from 3,033 to 490 yielding an annual savings of over $2,967 in supplies and labor

Established plan to provide additional income to programs - $20 per paid application to cover possible increased costs

Provided training to over 140 staff assistants and other personnel and developed and provided a training manual

Decreased entry time for application data

Reduced application materials maintained by the Graduate School

Provided a simpler and more personalized service when answering applicant’s questions and processing applications

The Graduate Admissions Decision System (GRADS) was developed to support the processing of electronic data

GRADS allows the graduate programs to view electronic applications and download data into their own databases and change admission statuses, semesters, and degrees via the Internet

Developed Adobe downloadable Graduate Enrollment Services forms including the Graduate School application

Reduction in 4 staff members--3 grade 16, 1 grade 14. The estimated annual savings based on mid-point salaries are $90,432.

Contact Person: 
Cindy Nicosia
Members:
  • Rodney Erickson, Sponsor
  • Lynne Goodstein, Sponsor
  • Cindy Nicosia, Leader
  • Barbara Sherlock, Facilitator
  • Jean Courter, Member
  • Becky Halpenny, Member
  • Beth Haupt, Member
  • Don Hogg, Member
  • Jodi Johnson, Member
  • Kathy Mingioni, Member
  • Heather Shutica, Member